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The Best QuickBooks Online Backup Solution in 2025

7th May 2025 | 6 min read | Disha
QuickBooks Online has revolutionized financial management for businesses of all sizes. However, when it comes to data protection, its built-in backup features may fall short. The native backup functionality is only available to users on the Advanced plan, an expensive pricing tier that may be an overkill for smaller businesses. Even the backup service packaged with the advanced plan offers limited restore capabilities, short data retention, and lacks off-site backups, making it insufficient for companies seeking comprehensive recovery options and resilience.

To address these gaps, many organizations turn to third-party QuickBooks Online backup solutions. In this article, we compare SysCloud, Rewind, and QuickBooks Online’s native Backup and Restore to help you choose the right protection for your accounting data.

The content published on this page was written based on public information, including the BaaS vendor website, analyst websites, and comparison sites as of 7th May, 2025. A complete list of references is available here. Pease note that software products, such as those discussed on this page, are subject to changes and updates. While SysCloud will make reasonable efforts to update the content of this page periodically, SysCloud cannot guarantee that the content of this page will include every product change. If you would like to notify us about a product update, you can do so here, and we will consider the information.

Evaluation criteria
We have assessed the three backup options based on the following key parameters:

      Vendor comparison
      Here is the in-depth, feature-based review of all 3 QuickBooks Online backup solutions.
      FeatureSysCloudRewindQuickBooks Online Backup and Restore
      Dashboard
      SysCloud provides a unified dashboard that gives administrators access to archives, reports, and backup status updates, all in one place. Users can switch seamlessly between dashboards to view data at the cloud or company level.
      Rewind provides a dashboard that displays backup activity, item counts over time, audit logs, and manual backup controls.
      QuickBooks Online does not include a Backup and Restore dashboard.
      Real-time backup, restore, and export status
      Yes
      Yes
      Yes
      Usage stats including number of companies backed up, volume of data backed up, items restored, and days protected.
      SysCloud enables you to view the total amount of data backed up, the number of days the data has been protected, the number of items restored and exported, and the number of companies backed up, all from a single dashboard.
      The Rewind Vault is equipped with a Statistics tab where you can see a quick overview on how many items have been backed up in the last 7 days, 30 days or all time including a breakdown on the specific item types.
      QuickBooks Online does not include usage statistics.
      Error notifications
      SysCloud provides real-time restore, and export error notifications. Admins can drill down from the dashboard for more information and get helpful tips to fix the errors.
      Rewind sends an email summary including “success/failure” items after a restore is complete. We do not have information on backup or export errors.
      QuickBooks Online does not provide error notifications for backup or restore.
      FeatureSysCloudRewindQuickBooks Online Backup and Restore
      Backup frequency
      Once a day, with the option to increase backup frequency to 3 times per day upon request.
      Once a day. Rewind also offers real-time backups for supported plans.
      QuickBooks Online automatically performs an initial backup when you enable the Online Backup and Restore feature. After that, it continuously tracks and backs up changes made to your company data.
      Automated backup
      Yes
      Yes
      Yes
      On-demand backup
      Yes
      Yes
      Yes
      Backup for multiple companies
      Yes
      Yes
      Yes
      Data retention period
      Unlimited
      1 year
      1 year
      FeatureSysCloudRewindQuickBooks Online Backup and Restore
      Export
      Yes
      Yes
      Yes
      Point-in-time restore
      Yes
      Yes
      Yes
      Granular restore
      Yes
      Yes
      QuickBooks Online supports full company restores but lacks the ability to restore specific items such as individual transactions, lists, or attachables.
      FeatureSysCloudRewindQuickBooks Online Backup and Restore

      Automated monitoring: Automatically scans data for pre-defined policies for regulation such as PCI, GLBA, PII, and HIPAA.

      Yes

      Custom compliance policies: Defining robust security rules using keywords, regex, and thresholds tailored to your business needs.

      Yes
      FeatureSysCloudRewindQuickBooks Online Backup and Restore

      Compare backup snapshots: Identify record-level and metadata changes by comparing two backup snapshots side by side.

      Yes
      Yes

      AI-powered anomaly detection: Detect unusual data activities like excessive deletions or unexpected modifications using AI algorithms.

      Yes
      Evaluation results

      While Rewind and QuickBooks Online’s native Backup and Restore tool offer essential coverage, SysCloud stands out for its depth and breadth of capabilities. It combines automated and on-demand backup, unlimited retention, multi-company backup, granular and point-in-time restores, and export in original format, features not uniformly available across the other solutions. With added strengths like backup snapshot comparison, AI-powered anomaly detection, custom policy creation, automated compliance scans, and eDiscovery search, SysCloud is ideal for businesses seeking advanced protection, visibility, and control for their QuickBooks Online data.

      What makes SysCloud the best cloud backup software

      Take a look at SysCloud’s robust feature set that sets it apart from other cloud backup solutions-tailored to meet the needs of IT administrators with unmatched control, visibility, and reliability.

      Smart backup

      Automate QuickBooks Online backups. Let SysCloud handle all API errors and give you complete visibility on your backups.

      Smart Backup Image

      Smart navigation

      Easily navigate to the archives or dashboards for any company.

      Easy restores

      Enjoy the freedom to go back in time and recover data from any of the point-in-time backup snapshots with advanced restore options.

      Data Change Insights

      Safeguard your SaaS applications from data loss events by monitoring changes and investigating AI-detected anomalies.

      Smart Backup Image

      Enable end-user self-service

      Enable end-user self-service: Give your users the freedom to perform their own data restoration and cut down on the numerous requests to restore lost data.

      Smart Backup Image

      Add-on

      Sky: Your AI copilot for backup management

      Manage backups, locate data, and perform actions on archived data—all from a single chat interface.

      Smart Backup Image

      How to switch to SysCloud

      Switch to the best QuickBooks Online backup solution today! 

      How does it work?

      If you are unhappy with your current cloud backup vendor for any reason, SysCloud can help. For no additional fee for the remaining duration of your contract, enjoy our intelligent cloud backup. We will even offer a price match!  
      Switch Now
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      STEP

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      Share your contact details

      Submit a copy of your current cloud backup service contract.

      Get a price quote from SysCloud

      Our sales team will submit a detailed price quotation for your review.

      Start free with SysCloud

      Install the SysCloud application and start your backup for free.

      Backup with SysCloud

      Use SysCloud to back up your data. No payment is due till the end of your contract with the previous vendor.

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      Still not convinced?

      Granted, we may be biased; don’t take our word for it. Try SysCloud backup for QuickBooks Online for a 30-day free trial to validate our claims.

      Start your 30-day free trial

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