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The Best Google Workspace Backup Solution in 2025

7th May 2025 | 10 min read | Ahana

With more organizations adopting Google Workspace as their digital workspace hub, ensuring comprehensive and reliable backup has become critical. Despite Microsoft’s built-in redundancy and service-level guarantees, data loss due to human error, ransomware attacks, and compliance lapses persists. To help you select the right solution, we have created a comprehensive article that compares all the Google Workspace backup providers in the market.

The content published on this page was written based on public information, including the BaaS vendor website, analyst websites, and comparison sites as of 7th May, 2025. A complete list of references is available here. Pease note that software products, such as those discussed on this page, are subject to changes and updates. While SysCloud will make reasonable efforts to update the content of this page periodically, SysCloud cannot guarantee that the content of this page will include every product change. If you would like to notify us about a product update, you can do so here, and we will consider the information.

Evaluation criteria
In this evaluation, we compared 7 Google Workspace cloud backup vendors (including SysCloud) based on 10 broad performance metrics.
The following are the performance metrics we used to compare the solutions.

      Vendor comparison
      Here is the in-depth, feature-based, product review of all 7 Google Workspace backup vendors.
      1. Backup scope
      FeatureSysCloudSpinOneAvePointCloudAllySpanningAfiBackupify

      Apps Coverage: The range of Google Workspace services a backup solution can protect.

      Gmail, Google Drive, Contacts, Calendar, Google Forms, Shared Drive, Google Classroom
      Gmail, Google Drive, Shared Drive, Contacts, Calendar, Chat, and Spaces
      Gmail, Drives, Calendars, Contacts, and Shared Drives
      Google Drive, Gmail, Google Contacts, Google Calendar, Shared drive, Google Tasks
      Gmail, Google Drive, Shared Drive, Google Contacts, Google Calendar
      Gmail, Google Drive & shared folders, Shared Drives, Google Calendar, Google Chat, Hangout, Contacts, Google Sites
      Gmail, Calendar, Contacts, Drive, Team Drives

      Storage Limit: The amount of backup data each solution allows per license.

      SysCloud offers 75GB storage per user for up to 100 users; unlimited storage is available for more than a 100 users.
      Each SpinOne license provides 30GB of storage.
      AvePoint provides unlimited backup storage.
      CloudAlly provides unlimited backup storage.
      Spanning provides unlimited backup storage.
      Each Afi license adds 50GB of backup storage, pooled across the domain.
      Each Backupify license includes a pooled storage entitlement of 60GB.
      FeatureSysCloudSpinOneAvePointCloudAllySpanningAfiBackupify

      Comprehensive Dashboard: An extensive centralized dashboard that displays all the mission-critical data in a single screen.

      Yes
      Yes
      Yes
      Yes
      Yes
      Yes
      Yes
      Backup, restore, and export health status visibility
      The dashboard offers a unified view of backup (30 days), restore (90 days), and export (90 days) status and health reports, with drill-down insights into in-progress and completed jobs or requests across the domain.
      The dashboard shows the backup status for the last 14 days. Backup and restore status are not displayed on the dashboard. We do not have information whether they can be accessed from anywhere else on the app.
      AvePoint displays backup status at the service level, shows export (offline restore) and restore status within the "Activity Report", and provides detailed item-type and service-level restore stats via the job status page.
      CloudAlly provides a transparent jobs dashboard for monitoring backup, restore, and export tasks in real time.
      Spanning offers daily status notifications and an audit log, with restore and export statuses accessible via the 'Restore' tab for the admins.
      Afi’s overview tab features backup, restore, and export widgets that display weekly health status, including failures and errors.
      Backupify’s overview page displays the total number of ongoing backups, restores, and exports in real time.

      App-level, domain-level, and user-level dashboard: Specifies the levels at which admins can monitor and manage backup data.

      SysCloud allows switching between dashboards to view data at a cloud level, app level, domain level, or even at a user level.
      SpinOne provides a domain-level dashboard. It has a 'Users' tab which shows the backup status and storage used at a user-level for each service.
      AvePoint has a domain-level dashboard. We do not have information on app or user-level access.
      CloudAlly allows admins to filter backups by domain and view user-level backup statistics through its dashboard.
      Spanning has a user-level dashboard. We do not have information on app-level or domain-level dashboards.
      Afi provides an app-level overview displaying weekly backup status, including successes, failures, warnings, protected users, backup size, and activity logs; we do not have information on user-level and domain-level dashboard details.
      Backupify dashboards are at the app level. We do not have information on domain or user level.
      Number of items backed up, total size, errors, and threats visibility
      SysCloud provides real time data including number of items backed up, total size, errors, and threats.
      SpinOne’s  dashboard provides the number of items backed up in each service, errors, and any cybersecurity threats.
      AvePoint tracks item count and storage size via reports, errors, and threats via its ransomware detection feature.
      CloudAlly shows number of items backed up, total storage size, and errors. However, there is no information regarding showing of threats.
      Spanning shows the number of items backed up, total size, and errors. We do not have information on threats.
      Afi provides displays the number of items backed up for each service over the past seven days and highlights any backup errors, if present. We do not have information on total size and threats.
      Backupify shows number of items backed up and total storage size. However, we do not have information on threats
      FeatureSysCloudSpinOneAvePointCloudAllySpanningAfiBackupify
      Maximum backup frequency/day
      3x backups/day
      3x backups/day
      4x backups/day
      3x backups/day
      1x backup/day
      3x backups/day
      3x backups/day
      On-demand backup
      Yes
      Yes
      Yes
      Yes
      Yes
      Yes
      Yes
      Instant alerts for backup failure/ errors
      SysCloud does not provide instant alerts for backup failure.
      We do not have information on SpinOne's capability to send instant alerts for backup failure.
      We do not have information on AvePoint's capability to send instant alerts for backup failures.
      CloudAlly provides backup failure alerts.
      Spanning provides backup failure alerts.
      Afi provides backup failure alerts. No information if it is instant.
      We do not have information on Backupify’s capabilities to send instant backup failure alerts.

      Multi-tenancy: The ability to manage backups across multiple organizational domains or tenants from a single admin interface.

      Yes
      We do not have information regarding SpinOne’s ability to support multi-tenancy.
      Yes
      Yes
      Yes
      Yes
      We do not have information regarding Backupify’s ability to support multi-tenancy.

      Backup preview: Allowing admins to view backup content, such as emails or files, before initiating a restore.

      SysCloud allows users to preview emails before restoring them.
      Yes
      We do not have information regarding AvePoint’s ability to show backup preview.
      Yes
      Yes
      Yes
      We do not have information regarding Backupify’s ability to show backup preview.
      Ou- level backup
      Yes
      Yes
      Yes
      Yes
      Yes
      Yes
      We do not have information regarding Backupify’s ability to support OU-level backup.

      Filters: Provides options to include or exclude specific data types, users, or services when configuring backups.

      Yes
      Yes
      Yes
      Yes
      We do not have information regarding Spanning’s ability regarding filters.
      We do not have information regarding Afi’s ability regarding filters.
      Yes
      Auto backup of new users
      Yes
      Yes
      We do not have information on AvePoint’s capability to auto backup new users.
      Yes
      Yes
      Yes
      Yes
      Backups for suspended users
      SysCloud can identify suspended & deleted users in the backup archives. Automatically using the licenses of deleted or suspended users for active users is not possible. Deleted or suspended users will also need an active license. Admins can define the retention period for deleted/suspended users.
      We do not have information on SpinOne's capability to perform automated user removal. However, SpinOne provides an option to assign “low-cost Archive licenses” to inactive users.
      We do not have information on AvePoint’s capabilities for automatic license management.
      CloudAlly can identify suspended & deleted users in the backup archives. Automatically using the licenses of deleted or suspended users for active users is not possible. Deleted or suspended users will also need an active license.
      Spanning can identify suspended & deleted users in the backup archives. Automatically using the licenses of deleted or suspended users for active users is not possible. Deleted or suspended users will also need an active license.
      Afi retains data for archived (suspended or deleted) users at no extra cost.
      Backupify can identify suspended & deleted users in the backup archives. Automatically using the licenses of deleted or suspended users for active users is not possible. Deleted or suspended users will also need an active license.
      Configurable retention period
      Admins can configure unlimited or customized data retention periods at the user level, OU level, and domain level.
      SpinOne allows customers to set custom retention periods.
      Unlimited
      Unlimited
      Unlimited
      While they claim unlimited retention, it is not clear if the pricing is different based on the storage is consumed.
      Unlimited
      Backup roles
      SysCloud’s backup roles include Super Administrator (full access), Administrator (restore-only access), and Personal (self-access only). Roles can be assigned or customized via the Manage Admin Roles section for flexible control and compliance.
      SpinOne allows admins to delegate customized user access, enabling permissions for managing users, settings, data, billing, and restore/download actions.
      Super admins can create security groups and assign user permissions for each service.
      The role “Administrator” enables all services and operations. Admins can create a backup operator role with customized permissions to restore without preview.
      Spanning lets super admins the ability to assign users the Help Desk Admin role, that provides limited admin access.
      The Afi SaaS Platform offers multiple backup administrator roles. Each role offers different levels of access and views into the backup data. Afi admins can create a backup operator role with customized permissions to restore without preview.
      Backupify offers two fixed admin roles: a single Super Administrator (assigned during account setup) and Admins, all with equal read, write, and view access to all Microsoft 365 user data. Custom role permissions are not supported.
      Content-based inclusion and exclusion before starting the backup
      Admins can exclude data to be backed up based on the file type or size.
      We do not have information on SpinOne’s capability to perform content-based inclusion/exclusion.
      We do not have information on AvePoint’s capability to perform content-based inclusion and exclusion before starting the backup.
      We do not have information on CloudAlly’s capability to perform content-based inclusion and exclusion before starting the backup.
      We do not have information on Spanning’s capability to perform content-based inclusion and exclusion before starting the backup.
      We do not have information on Afi’s capability to perform content-based inclusion and exclusion before starting the backup.
      We do not have information on Backupify’s capability to perform content-based inclusion and exclusion before starting the backup.
      FeatureSysCloudSpinOneAvePointCloudAllySpanningAfiBackupify
      End-user self-service recovery
      Yes
      We do not have information on SpinOne’s capability to perform end-user self-service.
      Yes
      Yes
      Yes
      Yes
      Yes

      Granular recovery: Enables restoration of specific items like individual emails, files, or calendar events.

      Yes
      Yes
      Yes
      Yes
      Yes
      Yes
      Yes

      Point-in-time restore: Allows recovery of data from a specific date and time snapshot.

      Yes
      Yes
      Yes
      Yes
      Yes
      Yes
      Yes

      Cross-user restore: Enables restoring data from one user account to another.

      Yes
      Yes
      Yes
      Yes
      Yes
      Yes
      Yes
      Option to restore to separate email folder
      Yes
      Yes
      Yes
      Yes
      Yes
      Yes
      Yes
      Offline export
      Yes
      Yes
      Yes
      Yes
      Yes
      Yes
      Yes
      PST email export
      Yes
      Yes
      Yes
      Yes
      Yes
      Yes
      MBOX email export
      Yes
      Yes
      We do not have information on AvePoint's capability to perform MBOX export.
      We do not have information on CloudAlly’s capability to perform MBOX export.
      We do not have information on Spanning’s capability to perform MBOX export.
      Yes
      Yes
      Restore progress visibility
      Yes
      We do not have information on SpinOne's capability to show the progress of restore requests.
      Yes
      Yes
      Yes
      Yes
      Yes
      Preserve nested email structure
      Yes
      Yes
      Yes
      Yes
      Yes
      Yes
      Yes
      FeatureSysCloudSpinOneAvePointCloudAllySpanningAfiBackupify
      Search by user
      SysCloud supports user-level search for all the apps. Administrators can easily locate files in the backup archives for each user.
      Administrators can easily locate files in the backup archives for each user within the past 100 versions. If the file is more than 100 versions old, you can find it in a separate ‘Archive’ section.
      AvePoint supports user-level search for all the apps.
      CloudAlly supports user-level search for all apps.
      Spanning supports user-level search for all apps.
      Afi supports user-level search for all the apps.
      Backupify supports user-level search for all apps.
      Granular search filters
      Search options: Gmail - subject, sent/received date, From, To. Cc, Bcc, label. Google Drive - Doc name, Doc ID, create date, folder name, shared with me/owned by me. Contact name, Site name.
      We do not have information on SpinOne's capability to perform a granular search.
      AvePoint supports search based on content type, date created, file size, parent list name, parent folder name, email subject, date sent and more.
      CloudAlly supports search based on content type, date, file size, and more.
      Spanning supports search based on content type, date, file size, and more.
      Afi supports advanced filter options such as metadata search fields like email subject.
      Backupify allows users to search the archive using metadata such as sender, subject, date for Gmail; and file name, post, date for Drive.
      FeatureSysCloudSpinOneAvePointCloudAllySpanningAfiBackupify
      Pricing structure
      $38 per user/year
      $36 per user/per year
      30 per user/per year
      We do not have information on Spanning's pricing for Google Workspace backup.
      36 per user/per year
      We do not have information on Backupify's pricing for Google Workspace backup.
      Minimum billing
      No minimum billing required.
      No minimum billing required.
      We do not have information whether AvePoint has a minimum billing.
      No minimum billing required.
      We do not have information whether Spanning has a minimum billing.
      5 users
      We do not have information whether Backupify has a minimum billing.
      FeatureSysCloudSpinOneAvePointCloudAllySpanningAfiBackupify
      SSO integration
      Yes
      Yes
      Yes
      Yes
      Yes
      Yes
      Yes
      Native 2FA
      Yes
      We do not have information regarding SpinOne’s ability to support native 2FA.
      We do not have information regarding AvePoint’s ability to support native 2FA.
      Yes
      We do not have information regarding Spanning’s ability to support native 2FA.
      Yes
      SOC 2 compliance
      Yes
      Yes
      Yes
      Yes
      Yes
      Yes
      Yes
      GDPR compliance
      Yes
      Yes
      Yes
      Yes
      Yes
      Yes
      Yes
      HIPAA compliance
      Yes
      Yes
      Yes
      Yes
      Yes
      Yes
      Yes
      ISO 27001 compliance
      Yes
      We do not have information regarding SpinOne being ISO 27001 compliant.
      Yes
      Yes
      Yes
      Yes
      We do not have information regarding Backupify being ISO 27001 compliant.
      AES encryption
      Yes
      Yes
      Yes
      Yes
      Yes
      Yes
      Yes
      TLS security encryption
      Yes
      Yes
      Yes
      We do not have information regarding CloudAlly being TLS security encrypted.
      Yes
      Yes
      Yes
      Audit logs
      Yes
      Yes
      Yes
      Yes
      Yes
      Yes
      Yes
      App-level restore and export reports
      Yes
      Yes
      Yes
      We do not have information on app-level restore & export reports.
      We do not have information on app-level restore & export reports.
      Yes
      Virtual Private cloud
      Yes
      Yes
      Yes
      Yes
      Yes
      Yes
      Backupify uses a dedicated private cloud called Datto Cloud.
      Data Center Location
      US, UK, Australia, Canada, Germany, and Japan
      US, Australia, Netherlands, and Singapore
      Australia, Japan, Singapore, US, US GovCloud, and multiple locations in Europe
      Australia, Canada, France, Germany, Ireland, Japan, UK, and the US
      Canada, EU, UK, and APAC regions
      US, Canada, the Netherlands, Australia, and UK
      US, Australia, Canada, Germany, Singapore, and UK

      Security and Compliance

      Predefined Compliance Policies: built-in scanning for regulations such as PCI, HIPAA, FERPA, CIPA, and others.

      Yes
      We do not have information on whether SpinOne has built-in scanning for predefined compliance policies.
      Yes
      We do not have information on whether CloudAlly has built-in scanning for predefined compliance policies.
      We do not have information on whether Spanning has built-in scanning for predefined compliance policies.
      We do not have information on whether Afi has built-in scanning for predefined compliance policies.
      We do not have information on whether Backupify has built-in scanning for predefined compliance policies.
      Custom policy creation
      SysCloud allows creation of custom compliance policies using keywords and regular expressions (regex), with configurable risk thresholds.
      We do not have information on whether SpinOne allows custom policy creation.
      AvePoint's data protection solution called Compliance Guardian allows customer policy creation.
      We do not have information on whether CloudAlly allows custom policy creation.
      We do not have information on whether Spanning allows custom policy creation.
      We do not have information on whether Afi allows custom policy creation.
      We do not have information on whether Backupify allows custom policy creation.
      Real-time threat alerts
      SysCloud sends instant notifications when compliance violations or risky sharing activities are detected, enabling swift response.
      We do not have information on whether SpinOne provides real-time threat alerts.
      We do not have information on whether AvePoint’s Compliance Guardian provides real-time threat alerts.
      We do not have information on whether CloudAlly provides real-time threat alerts.
      We do not have information on whether Spanning provides real-time threat alerts.
      We do not have information on whether Afi provides real-time threat alerts.
      We do not have information on whether Backupify provides real-time threat alerts.
      Threat-response actions
      SysCloud allows you to take immediate action on compliance violations by revoking file sharing, transferring ownership, quarantining sensitive content, and restricting access.
      We do not have information on the threat response actions allowed by SpinOne.
      AvePoint’s Compliance Guardian allows to delete, quarantine, redact, or encrypt content.
      We do not have information on the threat response actions allowed by CloudAlly.
      We do not have information on the threat response actions allowed by Spanning.
      We do not have information on the threat response actions allowed by Afi.
      We do not have information on the threat response actions allowed by Backupify.

      Sharing behavior analysis: Monitoring patterns in file and email sharing to detect unusual or risky behavior and prevent data leaks.

      Yes
      We do not have information on whether SpinOne monitors sharing patterns.
      Compliance Guardian allows ongoing incident tracking and management. However, it is unclear if sharing behavior is analyzed.
      We do not have information on whether CloudAlly monitors sharing patterns.
      We do not have information on whether Spanning monitors sharing patterns.
      We do not have information on whether Afi monitors sharing patterns.
      We do not have information on whether Backupify monitors sharing patterns.
      FeatureSysCloudSpinOneAvePointCloudAllySpanningAfiBackupify
      Ransomware detection
      SysCloud detects batch programs, executables, and macro-enabled ransomware files in backup archives.
      SpinOne's SpinOne Ransomware Detection and Response (SpinRDR) supports AI-driven ransomware detection.
      The Ransomware Protection Tool provides real-time ransomware detection.
      We do not have information on whether CloudAlly offers built-in ransomware detection features.
      We do not have information on whether Spanning offers built-in ransomware detection features.
      Afi provides ransomware detection.
      We do not have information on whether Backupify offers built-in ransomware detection features.
      Real-time ransomware alerts
      Yes
      Yes
      Yes
      We do not have information on whether CloudAlly offers built-in ransomware detection or real-time threat alert capabilities.
      We do not have information on whether Spanning offers built-in ransomware detection or real-time threat alert capabilities.
      Yes
      We do not have information on whether Backupify offers built-in ransomware detection or real-time threat alert capabilities.
      Safe-snapshot restoration
      Yes
      Yes
      Yes
      While CloudAlly facilitates restoration from previous snapshots, it does not automatically identify which backups are free from ransomware.
      While Spanning Backup facilitates restoration from previous snapshots, it does not automatically identify which backups are free from ransomware.
      Yes
      While Backupify facilitates restoration from previous snapshots, it does not automatically identify which backups are free from ransomware.
      Threat Response Actions (e.g., transfer ownership, remove sharing, delete or dismiss flagged files)
      SysCloud provides options to transfer ownership, remove sharing, mark as true positive, dismiss, or delete flagged files.​
      While SpinOne offers strong ransomware detection and recovery, it’s unclear if it natively supports actions like transferring file ownership, removing sharing, marking files as true positives or dismissing alerts, and deleting flagged files from the backup interface.
      While AvePoint's Ransomware Protection Tool offers strong ransomware detection and recovery, it’s unclear if it supports actions like transferring file ownership, removing sharing, marking files as true positives or dismissing alerts, and deleting ransomware-detected files from the backup interface.
      We do not have information on whether CloudAlly allows administrators to take ransomware-specific actions such as transferring ownership, removing sharing, or deleting or dismissing flagged files.
      We do not have information on whether Spanning allows administrators to take ransomware-specific actions such as transferring ownership, removing sharing, or deleting or dismissing flagged files.
      While Afi offers strong ransomware detection and recovery, it’s unclear if it natively supports actions like transferring file ownership, removing sharing, marking files as true positives or dismissing alerts, and deleting ransomware-detected files from the backup interface.
      We do not have information on whether Backupify allows administrators to take ransomware-specific actions such as transferring ownership, removing sharing, or deleting or dismissing flagged files.
      FeatureSysCloudSpinOneAvePointCloudAllySpanningAfiBackupifyKeepit

      Advanced search capabilities

      Metadata and content search
      SysCloud enables searches across both metadata fields and the actual content of emails, files, chats, and records.
      We do not have information regarding SpinOne’s metadata and content search capabilities.
      AvePoint supports metadata-based tenant-wide search for Exchange content in M365 backup; however, it is unclear if content-based search is supported.
      We do not have information regarding CloudAlly's metadata and content search capabilities.
      We do not have information regarding Spanning’s metadata and content search capabilities.
      Afi supports tenant-wide full-text search, but it is unclear whether metadata-based search is also available.
      We do not have information regarding Backupify’s metadata and content search capabilities.
      Granular filters
      Supports advanced filters to build complex queries, allowing for precise search results across categories like Email, File, Chat, or Others.
      We do not have information on whether SpinOne offers eDiscovery functionality or supports granular filters within that context.
      We do not have information on whether AvePoint supports granular filters in its e-discovery solution.
      We do not have information on whether CloudAlly offers eDiscovery functionality or supports granular filters within that context.
      We do not have information on whether Spanning offers eDiscovery functionality or supports granular filters within that context.
      We do not have information on whether Afi supports granular filters in its e-discovery solution.
      We do not have information on whether Backupify offers eDiscovery functionality or supports granular filters within that context.
      Legal hold functionality
      Places legal holds on critical data, preserving it indefinitely and overriding retention policies to ensure compliance with legal and regulatory requirements.
      We do not have information on whether SpinOne supports a legal hold functionality.
      We do not have information on whether AvePoint supports a legal hold functionality.
      We do not have information on whether CloudAlly supports a legal hold functionality.
      We do not have information on whether Spanning supports a legal hold functionality.
      We do not have information on whether Afi supports a legal hold functionality.
      We do not have information on whether Backupify supports a legal hold functionality.

      Post-search actions

      Data restoration
      Yes
      We do not have information on whether SpinOne offers eDiscovery functionality or post-search export capability.
      Yes
      We do not have information on whether CloudAlly offers eDiscovery functionality or post-search export capability.
      We do not have information on whether Spanning offers eDiscovery functionality or post-search export capability.
      We do not have information regarding Afi’s data export capability post search.
      We do not have information on whether Backupify offers eDiscovery functionality or post-search export capability.
      Export
      Yes
      We do not have information on whether SpinOne offers eDiscovery functionality or post-search export capability.
      Yes
      We do not have information on whether CloudAlly offers eDiscovery functionality or post-search export capability.
      We do not have information on whether Spanning offers eDiscovery functionality or post-search export capability.
      We do not have information regarding Afi’s data export capability post search.
      We do not have information on whether Backupify offers eDiscovery functionality or post-search export capability.
      Data deletion
      Yes
      We do not have information on whether SpinOne offers eDiscovery functionality or post-search data deletion capability.
      Yes
      We do not have information on whether CloudAlly offers eDiscovery functionality or post-search data deletion capability.
      We do not have information on whether Spanning offers eDiscovery functionality or post-search data deletion capability.
      We do not have information regarding Afi’s data data deletion capability post search.
      We do not have information on whether Backupify offers eDiscovery functionality or post-search data deletion capability.
      FeatureSysCloudSpinOneAvePointCloudAllySpanningAfiBackupify

      Snapshot Comparison & Change Tracking: Ability to compare two backup snapshots to see exactly what was added, modified, or deleted-both data and metadata.

      SysCloud tracks SaaS data changes with visual trend charts and record-level insights. It highlights data additions, modifications, and deletions, and lets users compare two backup snapshots to see exact changes, including metadata.
      We do not have information on whether AvePoint offers snapshot comparison and change tracking for Google Workspace.
      We do not have information on whether CloudAlly offers snapshot comparison and change tracking for Google Workspace.
      We do not have information on whether Spanning offers snapshot comparison and change tracking for Google Workspace.
      We do not have information on whether Afi offers snapshot comparison and change tracking for Google Workspace.
      We do not have information on whether Backupify offers snapshot comparison and change tracking for Google Workspace.

      Anomaly Detection: Recognizing unusual user activity (like mass deletions or edits) by analyzing historical behavior patterns.

      SysCloud uses AI to detect anomalies like excessive deletions or unusual record-level changes in SaaS data. Flagged issues can be reviewed, marked, or exported to speed up audits and identify insider threats or data loss.
      We do not have information on whether SpinOne offers anomaly detection for Microsoft 365 data.
      Through its Cloud Backup solution, AvePoint includes Ransomware Detection, which uses machine learning to identify unusual activities like mass deletions or modifications that may indicate ransomware attacks.
      We do not have information on whether CloudAlly offers anomaly detection for Google Workspace data.
      We do not have information on whether Spanning offers anomaly detection for Google Workspace data.
      Afi uses AI to detect anomalies like mass deletions or encryptions that may signal ransomware. It can trigger high-frequency backups and alert admins when threats are detected.
      We do not have information on whether Backupify offers anomaly detection for Google Workspace data.
      FeatureSysCloudSpinOneAvePointCloudAllySpanningAfiBackupify
      Automated archiving
      Yes
      We do not have information on whether SpinOne offers automated archiving.
      Yes
      We do not have information on whether CloudAlly offers automated archiving.
      Yes
      We do not have information on whether Afi offers automated archiving.
      Yes
      On-demand archiving and restore
      Yes
      Yes
      Yes
      We do not have information on whether CloudAlly offers on-demand archiving or restore of archived data.
      Yes
      Yes
      Yes
      Unlimited retention and custom retention policies
      SysCloud's Archiver allows you to retain data for as long as required. It also allows you to set custom retention policies aligned with compliance requirements like HIPAA, SOX, and IRS to simplify audit readiness.
      We do not have information on whether SpinOne allows unlimited retention and custom retention policies for archived data.
      AvePoint's Cloud Archiving for Microsoft 365 allows unlimited retention. However, it is not clear if they allow admins to set custom retention policies in line with compliance requirements.
      We do not have information on whether CloudAlly allows unlimited retention and custom retention policies for archived data.
      Spanning supports both unlimited data retention and custom retention policies for archived data.
      Afi supports both unlimited data retention and custom retention policies for archived data.
      Backupify supports both unlimited data retention and custom retention policies for archived data.
      Evaluation results
      The need for Google Workspace cloud backup depends on organizational priorities such as data sensitivity, compliance demands, administrative overhead, and budget constraints.

      In our evaluation of 7 Google Workspace backup solutions, SysCloud stands out for its strong balance of features, security, and usability.

      SysCloud offers wide application coverage, advanced granular and full-text search, customizable retention policies, and a detailed dashboard accessible at the user, app, and domain levels. With role-based access controls, and certifications like SOC 2, HIPAA, and GDPR, it ensures both security and compliance. SysCloud also supports point-in-time and cross-user restores, backup previews, and multiple export options. Add-on capabilities such as Ransomware Protection, Security and Compliance, eDiscovery Search, Data Change Insights, and Archiver further strengthens its offering.

      Its pricing model with unlimited storage beyond 100 users and no minimum billing, makes it an excellent fit for small to mid-sized businesses seeking robust yet cost-effective Google Workspace backup solution.

      What makes SysCloud the best cloud backup software

      Take a look at SysCloud’s robust feature set that sets it apart from other cloud backup solutions-tailored to meet the needs of IT administrators with unmatched control, visibility, and reliability.

      Smart backup

      Automate Google Workspace backups. Let SysCloud handle all API errors and give you complete visibility on your backups.

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      Smart navigation

      Instantly access any Google Workspace app archive or dashboard.

      Easy restores

      Enjoy the freedom to go back in time and recover data from any of the point-in-time backup snapshots with advanced restore options.

      Add any additional admin roles

      Add an unlimited number of admins, with granular access rights for each role.

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      Enable end-user self-service

      Enable end-user self-service: Give your users the freedom to perform their own data restoration and cut down on the numerous requests to restore lost data.

      Smart Backup Image

      Add-on

      Sky: Your AI copilot for backup management

      Manage backups, locate data, and perform actions on archived data—all from a single chat interface.

      Smart Backup Image

      How to switch to SysCloud

      Switch to the best Google Workspace cloud backup solution today! 

      How does it work?

      If you are unhappy with your current cloud backup vendor for any reason, SysCloud can help. For no additional fee for the remaining duration of your contract, enjoy our intelligent cloud backup. We will even offer a price match!  
      Switch Now
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      STEP

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      STEP

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      STEP

      03

      STEP

      04

      Share your contact details

      Submit a copy of your current cloud backup service contract.

      Get a price quote from SysCloud

      Our sales team will submit a detailed price quotation for your review.

      Start free with SysCloud

      Install the SysCloud application and start your backup for free.

      Backup with SysCloud

      Use SysCloud to back up your data. No payment is due till the end of your contract with the previous vendor.

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      Still not convinced?

      Granted, we may be biased; don’t take our word for it. Try SysCloud backup for Google Workspace for a 30-day free trial to validate our claims.

      Start your 30-day free trial

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