Google Workspace and Microsoft 365 Backup

Protect your business from ransomware, phishing, compliance issues, accidental deletions, user errors, insider threats, or even SaaS outages


$4/user/month or $38/user/year
  • Unlimited backup and restores
  • Automated backups up to 3x/day
  • Protection from ransomware
  • Detect phishing scams ? SysCloud exclusive for Google Workspace- SysCloud monitors all protected email inboxes for phishing scams. Administrators can preview the flagged emails and choose to delete the phishing emails
  • Identify compliance gaps ? SysCloud exclusive- SysCloud inspects backup archives for compliance gaps. Coverage includes PCI, HIPAA, source code, sales & marketing data, sensitive auth data, and compliance requirements for educational institutions.
  • Identify the presence of sensitive data ?SysCloud exclusive- We inspect the backup archives for the presence of sensitive data. Instant notifications can be sent to the administrator when a file containing sensitive data is restored or exported.
  • Customize permissions based on admin roles
  • End-user self-service restore
  • Exclude suspended and deleted users from billing automatically and retain their data
  • Volume discounts for more than 500 users

Are you a K-12 educational institution or a non-profit organization?
Contact us for a quote.

SysCloud feature list & comparison

Features Description
Free Trial
Paid Subscription
Multitenancy Backup multiple domains associated with a customer account ✔️ ✔️
3x Backup/day 3x backup per day - ✔️
Auto backup new accounts Automatically identify the newly added users in the domain and start backup for those users ✔️ ✔️
Organizational unit level/Group level backup Option to setup and manage backup at OU/Group level, with different retention settings for different OUs/Groups ✔️ ✔️
Point in time backup Multiple snapshots backed up and available for restore in the archives ✔️ ✔️
Hold backup for suspended accounts Retain backup archives for suspended/deleted users ✔️ ✔️
Configurable retention periods Configure data retention based on users, organizational units and domains - ✔️
Retention period Unlimited retention period ✔️ ✔️
Content based exclusion Option to exclude backup based on file type and file size ✔️ ✔️
Data Archives Location Choose between US, Canada and UK regions to store backup archives WIP WIP
Intelligent Backup with Data Protection ? *Available for customers with more than 100 users. Available for customers using Google Workspace domain
External Threat- Ransomware Identify ransomware in the backup archives ✔️ ✔️
External Threat- Phishing ? *Available for Google Workspace only Identify phishing emails in the back archives ✔️ ✔️
Compliance Identify sensitive data including PCI, HIPAA, to name a few, in the backup archives ✔️ ✔️
Restore & Export
PST email export Export emails in PST format. - ✔️
MBox email export Export emails in MBox format. - ✔️
Cross user restore Restore data from one user account to any other user account. ✔️ ✔️
End user self-service recovery Allow users/non-admins to restore their files. ✔️ ✔️
Instant download Direct download without the need to export mails from archives. ✔️ ✔️
Offline export Provide offline export for all emails/files. ✔️ ✔️
Nested email structure preserved Replicate the email label structure in the archives ✔️ ✔️
Restore to separate mail label Restore files to a custom label without overwriting the data in the original label. ✔️ ✔️
Complete email/contacts preview Provides complete email and contact preview. ✔️ ✔️
License Cost Optimization
Automated user removal Identify suspended/deleted users and automatically remove them from licensing thereby saving license cost. ✔️ ✔️
Manual user removal Supports manual requests to delete suspended/deleted users from the archives. ✔️ ✔️
Advanced Dashboard
Backup status Provides a complete backup health report for the past 30 days on the dashboard. ✔️ ✔️
Restore status Provides a complete restore health report for the past 30 days on the dashboard. ✔️ ✔️
Export status Provides a complete export health report for the past 30 days on the dashboard. ✔️ ✔️
Usage status of backup Displays the number of files backed up for each app or service and the total size of the backup. ✔️ ✔️
Errors View permanent backup errors on the dashboard with description. ✔️ ✔️
Action required View exceptions that require admin action on the dashboard. ✔️ ✔️
Domain Level Dashboards View dashboard for an entire domain. ✔️ ✔️
User Level Dashboards Customize the dashboard for a single user. ✔️ ✔️
Reports & Notification
Audit reports Audit reports for all the backup, restore and export events are available for the administrator. ✔️ ✔️
App level reports Generate app/service based reports. ✔️ ✔️
Instant Backup Failure Alerts Instant alerts via email/in-app messages for administrators for a backup failure event. ✔️ ✔️
Locating Lost files
Search criteria
User level ✔️ ✔️
Keyword-based content search for Contacts/People, and Sites/SharePoint
Search emails using subject, sent/received date, From, To, Cc, Bcc, label
Locate files on Drive/OneDrive using Doc name, Doc ID, create date, folder name, shared with me/owned by me
✔️ ✔️
Full-content search for emails, Drive/OneDrive files - ✔️
SSO Integration Single sign-on to log into the backup app. ✔️ ✔️
2FA Two-factor authentication for logging in. ✔️ ✔️
Data Storage in Tier-1 cloud platforms The backup archive is stored in tier-1 cloud platforms like Amazon AWS/Microsoft
✔️ ✔️



Estimate Your Price

Businesses Educational Institutions Non-Profit Organisations

Please contact sales

Monthy Yearly
1 1,000

Please contact sales

Your estimated price
$4 per month

For volume discounts, please contact sales

  • Monthly billing at $4/user
  • Yearly billing at $38/user- 20% discount
  • Volume discounts not included
Your estimated price
$38 per year

You save
$10 per year

For volume discounts, please contact sales

  • Monthly billing at $4/user
  • Yearly billing at $38/user- 20% discount
  • Volume discounts not included

We offer discounts for large organizations for more than 500 users


Reach out to sales directly

1 877 464 2930 Mon to Fri (8 am to 6 pm EST)

Frequently asked questions

Most of us assume that data on Google Workspace and Microsoft 365 is always safe. It’s true to a large extent. However, businesses and institutions may still lose data due to human errors (such as accidental deletions), employee exits, malicious activities by insiders, and malware.

That’s not all, both Google Workspace and Microsoft 365 may not give you all the capabilities you need to retain and hold data for litigation purposes and restore data easily. Not backing up your Google Workspace or Microsoft 365 data could completely derail your business or institution and adversely affect your reputation. Click here to learn more.

SysCloud can backup Google Workspace and Microsoft 365 data.

Google Workspace data backup includes Google Drive, Gmail, Chat, Calendar, Contacts, and Sites.

Microsoft 365 data backup includes OneDrive, Outlook, Calendar, Contacts (People), and SharePoint.

SysCloud uses Amazon Web Services (AWS) to securely store backup data. SysCloud’s AWS servers are located in the US East region and are backed by military-grade security features.

No. Your data will NOT be stored outside the US. If you would like to store your data outside the US for any reason, please contact us.

SysCloud is a SSAE18/SOC2 certified organization. What does this mean? It means we have stringent reporting requirements on how we manage security, availability, data processing integrity, data confidentiality, and privacy.

SysCloud’s cloud backup software uses 256-bit AES data encryption when it is stored on our servers as well as when it’s accessed by customers. All requests to backup data and retrieve backed up data is transmitted via Secure Sockets Layer (SSL) using Transport Layer Security (TLS).

For more information on our security practices, click here.

SysCloud backup allows you to define a data retention period as per your requirements. This will allow you to put a hold on data for any duration. On-demand data quarantine feature is not available. However, you can trigger data quarantine if any user in your organization or institution violates any of the compliance or safety policy you may have configured using SysCloud’s add on products for compliance and data privacy.

When you install SysCloud backup for the first time, SysCloud takes 24 hours to complete the initial backup process. Incremental backup depends on the number of files and the size of the incremental data that needs to be backed up. 

Please refer the pricing plan feature table for more details.

The duration needed for restore will depend on the size of the file(s), folders being restored. It could range from instant restore to several hours if you want to restore data for a large number of users. In either case, data restore requires just a few clicks to get started.

SysCloud restores the shared files to the owner of the files with folder structure and sharing permissions intact. Data can also be restored to a custom folder for both Drive/OneDrive and custom/specific labels for emails.

SysCloud lets you backup all file type extensions except external app files installed with Google Drive (Via Connect more apps).

If you choose to cancel any of the paid backup plans, the subscription will remain active till the end of your subscription period. We delete your data after 14 days of expiry of the subscription period.